Writing A Supporting Letter For Housing can feel like a big task, but it’s actually a pretty straightforward process. These letters are often requested when someone is applying for a house, apartment, or even a mortgage. Essentially, they’re written by someone (a friend, family member, employer, etc.) who can vouch for the applicant’s character, their ability to pay rent or a mortgage, and their overall suitability as a tenant or homeowner. Let’s break down how to write a strong and helpful letter.
Why a Supporting Letter Matters
A supporting letter provides additional information and context that can make an application stand out. It can be the extra push someone needs to get approved. Think of it this way: the landlord or lender is trying to make a smart choice. They want to minimize their risk. A well-written supporting letter helps them do that by highlighting the positive aspects of the applicant.
When crafting your letter, consider:
- **Relationship to the applicant:** How do you know them?
- **Applicant’s character:** Are they responsible, trustworthy, and respectful?
- **Financial responsibility:** Can they be trusted to pay on time?
- **Overall suitability:** Are they a good fit for the property or community?
A strong supporting letter significantly increases the applicant’s chances of approval, by presenting a more complete picture of them. It can address any concerns the landlord or lender might have. For example, if the applicant is new to the area, your letter can explain why they’re moving and why this location is a good choice for them. If the applicant has a limited credit history, you can discuss their responsible financial habits that you have personally witnessed.
Here’s a simple table that summarizes the key elements:
| Element | What to Include |
|---|---|
| Your Relationship | How you know the applicant (friend, family member, coworker, etc.) |
| Applicant’s Character | Positive traits: responsible, reliable, honest, respectful |
| Financial Reliability | Applicant’s history of paying bills or managing money |
| Overall Suitability | Why they’d be a good tenant or homeowner |
Example Letter for a Friend Applying for an Apartment
Subject: Supporting Letter for [Applicant’s Name] – Apartment Application
Dear [Landlord’s Name or “To Whom It May Concern”],
I am writing this letter to enthusiastically support [Applicant’s Name]’s application for an apartment at [Address of the Apartment]. I have been friends with [Applicant’s Name] for [Number] years, and I can confidently vouch for their character and responsibility.
[Applicant’s Name] is a [Positive Trait – e.g., reliable, considerate, organized] person. I have always known them to be [Positive Behavior – e.g., punctual, respectful of others, diligent in their responsibilities]. I have no doubt that they would be an excellent tenant. They are always [Positive Trait] and pay their bills on time.
I would be happy to discuss this further if you have any questions. Please feel free to contact me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Name]
Example Letter from a Previous Landlord
Subject: Letter of Recommendation for [Applicant’s Name]
Dear [Landlord’s Name or “To Whom It May Concern”],
I am writing to recommend [Applicant’s Name] as a prospective tenant. [Applicant’s Name] was a tenant at my property located at [Previous Address] from [Start Date] to [End Date].
During their tenancy, [Applicant’s Name] was always [Positive Trait – e.g., prompt with rent payments, respectful of the property, communicative]. They took excellent care of the property, and I never had any issues with them. They always paid their rent on time and were always respectful of the neighbors and property rules.
I highly recommend [Applicant’s Name] without any reservations. Please feel free to contact me if you have any further questions at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Name]
[Your Title/Relationship to Applicant – e.g., Former Landlord]
Email Example from a Colleague
Subject: Supporting Letter for [Applicant’s Name]
Dear [Landlord’s Name or “To Whom It May Concern”],
I am writing to support [Applicant’s Name]’s application for housing. I have worked with [Applicant’s Name] at [Company Name] for [Number] years.
In my experience, [Applicant’s Name] is a very [Positive Trait – e.g., responsible, dependable, organized] person. They are always [Positive Behavior – e.g., punctual, meet deadlines, trustworthy]. I believe they would be a responsible and considerate tenant.
Please do not hesitate to contact me if you require any further information. My phone number is [Your Phone Number], and my email address is [Your Email Address].
Best regards,
[Your Name]
Letter Supporting a Family Member’s Mortgage Application
Subject: Letter of Support for [Applicant’s Name]’s Mortgage Application
Dear [Lender’s Name or “To Whom It May Concern”],
I am writing to support my [Relationship to Applicant – e.g., son, daughter, sibling] [Applicant’s Name]’s mortgage application for the property located at [Property Address].
I have known [Applicant’s Name] their entire life and can attest to their strong character and financial responsibility. They are a [Positive Trait – e.g., hardworking, determined, careful] individual. I have personally witnessed their commitment to financial stability, including [Specific Example – e.g., saving diligently for a down payment, always paying bills on time].
I am confident in their ability to manage a mortgage and fulfill their financial obligations. I am available to answer any questions you may have. You can reach me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Name]
Email Supporting a Co-worker’s Application with Details of Financial Awareness
Subject: Letter of Support for [Applicant’s Name] Housing Application
Dear [Landlord/Property Manager],
I’m writing to support [Applicant’s Name]’s application for housing. I’ve worked alongside [Applicant’s Name] at [Company Name] for [Number] years. We’ve often discussed financial matters, and I can attest to their fiscal responsibility.
[Applicant’s Name] is consistently mindful of their finances, demonstrating a disciplined approach to budgeting and saving. I’ve seen them make smart choices to reduce costs and prioritize financial goals. They’re also very responsible in handling their personal finances.
I am happy to provide further information. Please feel free to contact me at [Your Phone Number] or [Your Email Address].
Regards,
[Your Name]
Letter for a Student Applying for Housing
Subject: Letter of Recommendation for [Student’s Name]
Dear [Landlord’s Name or “To Whom It May Concern”],
I am writing in support of [Student’s Name]’s application for housing. I have been [Student’s Name]’s [Your Relationship, e.g., professor, advisor, tutor] at [School Name] for the past [Number] years.
Throughout my time knowing [Student’s Name], I have found them to be [Positive Trait – e.g., responsible, dedicated, organized]. They are always [Positive Behavior – e.g., punctual, attentive in class, respectful of school property]. I believe they would be a responsible and respectful tenant.
Please feel free to contact me if you require any further information. My phone number is [Your Phone Number], and my email address is [Your Email Address].
Sincerely,
[Your Name]
Writing a supporting letter might seem intimidating, but it’s a straightforward way to help someone out. Remember to be honest, specific, and positive in your assessment. By providing thoughtful details about the applicant’s character and reliability, you are significantly contributing to their application, and potentially helping them secure the housing they need. Using the examples above, you can craft an impactful letter that truly supports your friend, family member, or colleague.