Understanding the Importance of a Termination Letter In UAE

Subject: Termination of Employment – [Employee Name]

Dear [Employee Name],

This letter is to inform you that your employment with [Company Name] will be terminated, effective [Date].

This decision is based on your performance, as outlined in [Document outlining performance issues – e.g., performance review dated [Date]]. Despite previous verbal and written warnings on [Date(s) of warnings], your performance has not met the required standards for your role as [Job Title]. Specifically, [List specific examples of poor performance, e.g., failure to meet sales targets, frequent errors, poor communication].

In accordance with the UAE Labour Law, you are entitled to the following:

1. Payment of outstanding salary up to your last working day.
2. Payment in lieu of notice period of [Number] days/months, as per your employment contract.
3. Accrued, unused annual leave days.
4. End-of-service gratuity, calculated based on your length of service.

The final calculation of your dues will be provided to you on your last working day. Please return all company property, including your ID card, laptop, and any other company-issued items, on or before your last day of employment.

We wish you the best in your future endeavors.

Sincerely,
[Your Name/HR Department]
[Company Name]

Subject: Notification of Redundancy – [Employee Name]

Dear [Employee Name],

This email is to inform you that your position as [Job Title] at [Company Name] is being made redundant due to [Briefly explain the reason for redundancy, e.g., restructuring, economic downturn, department closure]. This decision is effective [Date].

We understand this news may be difficult, and we want to assure you that we have carefully considered all alternatives. Your contributions to the company have been appreciated.

You are entitled to the following as per the UAE Labour Law and your employment contract:

• Payment of your outstanding salary up to your last working day.
• Payment in lieu of notice period of [Number] days/months.
• Accrued, unused annual leave.
• End-of-service gratuity, calculated based on your years of service.

We will provide you with a detailed calculation of your final settlement on or before your last working day. We are also offering [Mention any outplacement services, career counseling, or other support]. Please return all company property before your last day.

We wish you the best in your future career.

Sincerely,
[Your Name/HR Department]
[Company Name]

Subject: Termination of Employment during Probation Period – [Employee Name]

Dear [Employee Name],

This letter is to inform you that your employment with [Company Name] is being terminated. As you are currently within your probation period, as outlined in your employment contract, your employment will cease on [Date].

During your probation period, we have observed [Brief, specific reasons for termination, e.g., that your performance has not met the requirements of the role, or your skills did not match the job].

You are entitled to receive payment for your outstanding salary and any accrued leave days up to the date of your termination. The final settlement will be processed as per the UAE Labour Law.

Please return all company property on or before [Date].

We wish you the best of luck.

Sincerely,
[Your Name/HR Department]
[Company Name]

Subject: Termination of Employment for Gross Misconduct – [Employee Name]

Dear [Employee Name],

This letter is to inform you that your employment with [Company Name] is terminated with immediate effect, due to gross misconduct. This is in accordance with Article [Article Number] of the UAE Labour Law, specifically related to [Specify the nature of the gross misconduct, e.g., theft, serious breach of company policy, insubordination].

[Provide a concise explanation of the gross misconduct and the date(s) it occurred. Be factual and avoid emotional language. Refer to any investigations or evidence. E.g., “On [Date], you were found to have [Specific actions] which is a direct violation of company policy [Policy number].”].

Due to the nature of your misconduct, you are entitled to [State the employee’s entitlements, which may be limited in cases of gross misconduct. This might include: outstanding salary up to the date of termination and any accrued but unused vacation days. End-of-service gratuity may be forfeited, as per Labour Law Article [Number]].

The final settlement will be processed according to the UAE Labour Law. Please return all company property immediately.

Sincerely,
[Your Name/HR Department]
[Company Name]

Subject: Agreement for Termination of Employment – [Employee Name]

Dear [Employee Name],

This letter confirms our mutual agreement to terminate your employment with [Company Name]. Your last day of employment will be [Date].

This termination is by mutual consent, and the reasons are [State the agreed-upon reason, e.g., to pursue other opportunities, restructuring of the department, etc.].

As per our agreement, you will receive:

• Your outstanding salary up to your last working day.
• [Agreed-upon payment in lieu of notice, if any].
• Accrued and unused annual leave.
• End-of-service gratuity, calculated according to your years of service.
• [Any other agreed-upon benefits, e.g., a letter of recommendation, extended health insurance].

We thank you for your contributions to [Company Name] and wish you well in your future endeavors. Please return all company property by your last day.

Sincerely,
[Your Name/HR Department]
[Employee Name] (Acknowledged and Agreed)

Subject: Acceptance of Resignation & Termination of Employment – [Employee Name]

Dear [Employee Name],

This letter acknowledges the receipt of your resignation, submitted on [Date], with your last day of employment stated as [Date].

However, we note that your employment contract requires a notice period of [Number] days/months. As you have indicated that you are unwilling to work during this notice period, we are terminating your employment effective [Date – either the original date or the end of the notice period, depending on company policy and legal advice].

You will be entitled to [State the employee’s entitlements. This might include: payment for work completed, payment in lieu of unused vacation days. Depending on circumstances and legal advice, you may not be required to pay for the full notice period].

Please return all company property on or before [Date]. A final settlement of your dues will be provided to you.

Sincerely,
[Your Name/HR Department]
[Company Name]

Subject: Termination of Employment – [Employee Name]

Dear [Employee Name],

This letter is to inform you that your employment with [Company Name] is terminated, effective [Date], due to your failure to report to work and your absence without official leave, constituting abandonment of work. Despite our attempts to contact you on [Date(s) of attempts], we have not received a response.

Your actions are in violation of your employment contract and the UAE Labour Law. [Refer to specific articles or sections of the Labour Law relevant to abandonment].

Based on the UAE Labour Law and your contract, you may not be entitled to certain benefits, like end-of-service gratuity, in cases of abandonment. You will be entitled to receive payment for your outstanding salary and accrued but unused vacation days, up to the date of your abandonment.

We will notify the Ministry of Human Resources and Emiratisation (MOHRE) of your abandonment. A final settlement of your dues will be provided to you.

Sincerely,
[Your Name/HR Department]
[Company Name]