Moving out of your apartment or rental property? Knowing how to properly inform your landlord is super important. This guide provides a helpful Sample Letter To Notify Landlord Of Moving, along with various examples to cover different situations. This ensures you’re covered legally and can avoid potential problems when you leave.
Why Is a Proper Notification Important?
Giving your landlord a formal notice before you move is more than just a courtesy; it’s usually a legal requirement. This written notice protects both you and your landlord. For you, it helps ensure you get your security deposit back (assuming everything is in good condition) and avoids any penalties for breaking your lease. For the landlord, it provides them with enough time to find a new tenant.
There are several reasons why a written notice is the preferred method. Think of it like this:
- Proof: A written letter creates a record of the date you informed your landlord, helping to prevent any “he-said, she-said” situations.
- Clarity: It leaves no room for misinterpretations. You clearly state your move-out date and any other relevant information.
- Professionalism: It shows you’re responsible and respectful of the lease agreement.
Failing to provide proper notice can result in losing your security deposit or even facing legal action. Depending on your lease agreement and local laws, you’ll typically need to give a notice 30 or 60 days before moving out. Make sure you know what is required in your specific agreement.
Standard Notice of Intent to Vacate
[Your Name]
[Your Address]
[City, State, Zip Code]
[Date]
[Landlord’s Name or Property Manager]
[Landlord’s Address]
[City, State, Zip Code]
Dear [Landlord’s Name or Property Manager],
This letter serves as formal written notice that I, [Your Name], intend to vacate the premises located at [Your Address] on [Move-Out Date]. This date complies with the [Number]-day notice requirement outlined in my lease agreement.
I would appreciate it if you could provide information regarding the move-out process, including instructions on how to return the keys and when I can expect the return of my security deposit. Please contact me at [Your Phone Number] or [Your Email Address] to coordinate these details.
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
Notice with Forwarding Address
[Your Name]
[Your Address]
[City, State, Zip Code]
[Date]
[Landlord’s Name or Property Manager]
[Landlord’s Address]
[City, State, Zip Code]
Dear [Landlord’s Name or Property Manager],
This letter is to inform you that I will be vacating the property located at [Your Address] on [Move-Out Date], as per the terms of my lease agreement, which requires [Number] days’ notice.
Please send all mail, including my security deposit refund, to the following address:
[Your New Address]
[City, State, Zip Code]
I will ensure the apartment is left in the same condition as when I moved in, except for normal wear and tear. I look forward to receiving the security deposit refund.
Sincerely,
[Your Signature]
[Your Typed Name]
Notice Due to Lease Violation by Landlord
[Your Name]
[Your Address]
[City, State, Zip Code]
[Date]
[Landlord’s Name or Property Manager]
[Landlord’s Address]
[City, State, Zip Code]
Dear [Landlord’s Name or Property Manager],
This letter serves as formal notification that I will be vacating the property located at [Your Address] on [Move-Out Date]. This is due to [Briefly explain the lease violation – e.g., failure to make necessary repairs, breach of quiet enjoyment, etc.]. Be specific. Reference the section of your lease that applies.
[State the action you expect your landlord to take, for example: “I request that you refund the security deposit in full due to your breach of the lease agreement.”]
I have attached [Mention any supporting documents, such as photos, emails, etc.] to support my claim. I expect to receive my security deposit back in full. Please contact me at [Your Phone Number] or [Your Email Address] to discuss the move-out process.
Sincerely,
[Your Signature]
[Your Typed Name]
Notice with Agreement to Early Termination
[Your Name]
[Your Address]
[City, State, Zip Code]
[Date]
[Landlord’s Name or Property Manager]
[Landlord’s Address]
[City, State, Zip Code]
Dear [Landlord’s Name or Property Manager],
This letter is to request the early termination of my lease agreement for the property located at [Your Address]. I understand that terminating the lease early may result in penalties, as outlined in the lease.
I propose that my move-out date be [Proposed Move-Out Date]. [State the reason for early termination, if applicable]. I am willing to [Explain what you’re willing to do, like help find a new tenant, forfeit a portion of your deposit, etc.] to mitigate any financial impact on you.
Please contact me to discuss these terms and come to a mutually agreeable solution. I can be reached at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Signature]
[Your Typed Name]
Notice With the Reason for Moving (optional)
[Your Name]
[Your Address]
[City, State, Zip Code]
[Date]
[Landlord’s Name or Property Manager]
[Landlord’s Address]
[City, State, Zip Code]
Dear [Landlord’s Name or Property Manager],
This letter is to formally notify you of my intent to vacate the property located at [Your Address] on [Move-Out Date], as per the terms of my lease.
I am moving due to [briefly state the reason, e.g., “relocating for a new job,” “purchasing a home,” etc.].
Please let me know the procedure for the final inspection and the return of my security deposit. You can reach me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Signature]
[Your Typed Name]
Email Notice to Landlord
Subject: Notice of Intent to Vacate – [Your Address]
Dear [Landlord’s Name or Property Manager],
This email serves as formal notification that I will be vacating the property located at [Your Address] on [Move-Out Date], in accordance with the [Number]-day notice period stipulated in my lease agreement.
Could you please provide information regarding the move-out process, including how to return the keys and when I can expect to receive my security deposit back?
My forwarding address is: [Your New Address].
You can reach me at [Your Phone Number] if you need to contact me.
Thank you,
[Your Name]
In conclusion, writing a clear and concise **Sample Letter To Notify Landlord Of Moving** is a critical step in ending your tenancy on good terms. Using the examples above as a guide, tailor your letter to your specific situation, making sure to include all essential information and adhering to the terms of your lease agreement. Remember to keep a copy of your notice for your records. Following these steps will help protect your rights and make your move-out process as smooth as possible.