When you’ve put in the hard work to create a proposal and sent it off to a client, sometimes things need a little tweaking. Maybe they asked for some changes, or perhaps you realized you could make the proposal even better. That’s where sending a revised version comes in. This guide will provide you with a Sample Email For Sending Revised Proposal To Client, along with different scenarios where you might need to resend a proposal and how to handle each situation with a professional email. We’ll cover everything you need to know to make sure your revised proposal makes a great impression.
Why Revising and Resending is Important
Sending a revised proposal is a key part of the client relationship. It shows you’re responsive to their needs and committed to providing the best possible solution. It’s an opportunity to strengthen your credibility and demonstrate your attention to detail. When you’re asked to revise a proposal, it’s usually a positive sign – it means the client is interested and wants to work with you.
Think of it this way: a proposal is like a first draft. It’s rarely perfect the first time around. It’s common for clients to have questions, request clarifications, or suggest changes. Addressing these points and providing a revised proposal demonstrates your flexibility and willingness to collaborate.
This is the best chance to highlight your commitment to the client’s satisfaction and establish a strong foundation for a successful project. Remember, the way you handle revisions reflects on your professionalism and can significantly impact your chances of winning the project. Here are some key things to keep in mind:
- Always be prompt in your response.
- Clearly state what has been changed.
- Express your appreciation for their feedback.
Email for Clarifying Minor Edits
Subject: Revised Proposal – [Project Name]
Dear [Client Name],
Thank you for your feedback on the proposal for [Project Name]. I’ve reviewed your comments and made the requested minor adjustments. Specifically, I’ve:
- Updated the pricing section to reflect [Specific Change].
- Clarified the timeline for [Specific Task].
- Added a brief explanation about [Specific Point].
Please find the revised proposal attached. I’m confident these changes address your needs. Please let me know if you have any further questions. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Title]
Email for Addressing Significant Changes
Subject: Revised Proposal – [Project Name]
Dear [Client Name],
Thank you for taking the time to provide detailed feedback on the proposal. I’ve made substantial revisions based on your suggestions.
These changes include:
| Original Proposal | Revised Proposal | Reason for Change |
|---|---|---|
| [Original Price] | [Revised Price] | [Explanation, e.g., Additional scope] |
| [Original Timeline] | [Revised Timeline] | [Explanation, e.g., Resource availability] |
I believe these changes will provide you with an even better solution for [Project Goal]. The revised proposal is attached for your review. Please let me know if you have any questions. I’m happy to discuss this further.
Best regards,
[Your Name]
[Your Title]
Email for Including Additional Information
Subject: Revised Proposal – [Project Name] – Updated Information
Dear [Client Name],
I hope this email finds you well. Following our conversation on [Date], I’ve added some additional information to the proposal for [Project Name] to further clarify [Specific aspect].
In this revised proposal, you will find:
- A more detailed breakdown of [Specific Element].
- Updated case studies that better reflect [Client’s Needs].
- An additional section on [Specific Information].
The revised proposal is attached. Please don’t hesitate to reach out if you have any questions. Thank you again for your time.
Sincerely,
[Your Name]
[Your Title]
Email for Price Adjustment
Subject: Revised Proposal – [Project Name] – Pricing Update
Dear [Client Name],
Thank you for considering our proposal for [Project Name]. Following your feedback, we’ve revised the pricing section to accommodate [Reason for change].
The updated pricing structure is now outlined in detail within the attached document. This adjustment accounts for [Briefly explain the reason for adjustment, e.g., scope changes, additional resources].
We believe this revised offer provides greater value and clarity. If you have any questions about the pricing, please feel free to contact us. We are available to discuss this further.
Thank you for your continued interest.
Best regards,
[Your Name]
[Your Title]
Email for Correcting Errors
Subject: Revised Proposal – [Project Name] – Correction
Dear [Client Name],
I apologize for any inconvenience, but I’ve identified a minor error in the original proposal for [Project Name]. I’ve corrected it in the attached revised proposal.
The correction involves [Briefly state the nature of the error, e.g., a typo in the pricing section, an incorrect contact name].
I appreciate your understanding. Please review the updated document at your earliest convenience. If you have any questions, feel free to ask.
Sincerely,
[Your Name]
[Your Title]
Email with a Summary of Changes
Subject: Revised Proposal – [Project Name] – Summary of Changes
Dear [Client Name],
Attached you’ll find the revised proposal for [Project Name], which incorporates your feedback. For your convenience, here’s a summary of the changes made:
- [Change 1]
- [Change 2]
- [Change 3]
We believe that these revisions will improve the overall value of the proposal and we look forward to discussing this with you. Please contact us if you have any further questions or require additional information. Thank you for your time.
Sincerely,
[Your Name]
[Your Title]
In conclusion, sending a revised proposal is a common and important part of the sales process. By using these sample email templates, you can confidently respond to client feedback, make necessary adjustments, and demonstrate your commitment to their needs. Always be clear, concise, and professional in your communication, and you’ll be well on your way to securing the project! Remember that each situation is unique, so tailor these examples to fit your specific needs and the client’s requests. Good luck!