Getting a U.S. visa is a big deal, and sometimes you can’t pick it up yourself. That’s where a Sample Authrisation Letter For Us Visa Collection comes in handy. This letter gives someone you trust the power to collect your visa on your behalf. This guide will help you understand what needs to be in that letter, and provide you with some example letters for different situations.
Why is an Authorization Letter Important?
This letter is crucial because it proves the person picking up your visa has your permission. Without it, they won’t be able to get the visa from the embassy or collection center. It’s a simple but essential step to ensure everything goes smoothly.
The authorization letter confirms:
- You’re okay with someone else getting your visa.
- The person collecting your visa is officially authorized.
- It helps prevent any confusion or mix-ups.
The basic information needed usually includes:
- Your full name and passport number.
- The full name and ID information of the authorized person.
- The date the letter was written.
This letter is your official okay, which makes the whole process way easier. Sometimes, there may be some additional requirements. In most cases, the authorized person will also need their own ID and maybe a copy of your passport.
Email Example: For a Family Member
Subject: Authorization Letter – [Your Name] – U.S. Visa Collection
Dear [Embassy/Visa Collection Center Name],
I, [Your Full Name], with passport number [Your Passport Number], hereby authorize my [Relationship to family member, e.g., mother, brother] [Family Member’s Full Name], ID number [Family Member’s ID Number], to collect my U.S. visa on my behalf.
I am unable to collect the visa in person due to [brief reason, e.g., work commitments, travel].
Please provide my visa to [Family Member’s Full Name] upon verification of their identification and this authorization letter. A copy of my passport is attached.
Sincerely,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
Email Example: For a Friend
Subject: Authorization Letter – [Your Name] – U.S. Visa Collection
Dear [Embassy/Visa Collection Center Name],
This letter confirms that I, [Your Full Name], passport number [Your Passport Number], authorize my friend, [Friend’s Full Name], ID number [Friend’s ID Number], to pick up my U.S. visa.
I am currently unavailable and therefore cannot collect my visa myself.
Kindly release my visa to [Friend’s Full Name], after verifying their identity and this letter. I have attached a copy of my passport for your records.
Thank you for your assistance.
Best regards,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
Email Example: Due to Work Travel
Subject: Authorization Letter – [Your Name] – U.S. Visa Collection
To Whom It May Concern,
I, [Your Full Name], holding passport number [Your Passport Number], am writing to authorize [Authorized Person’s Full Name], [Authorized Person’s ID Number], to collect my U.S. visa on my behalf.
Due to a work-related travel commitment, I am unable to collect the visa myself. I have provided [Authorized Person’s Full Name] with a copy of my passport for identification purposes.
Please provide the visa to [Authorized Person’s Full Name] upon their presentation of valid identification and this authorization letter.
Thank you for your understanding.
Sincerely,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
Email Example: For Emergency Situation
Subject: Authorization Letter – [Your Name] – U.S. Visa Collection – Urgent
Dear [Embassy/Visa Collection Center Name],
I, [Your Full Name], with passport number [Your Passport Number], urgently request that my U.S. visa be released to [Authorized Person’s Full Name], ID number [Authorized Person’s ID Number].
Due to an unforeseen emergency, I am unable to collect my visa in person.
Please release my visa to [Authorized Person’s Full Name], after verification of their identification and this authorization letter. A copy of my passport is attached.
Your immediate attention to this matter is greatly appreciated.
Thank you,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
Email Example: When You Are Studying Abroad
Subject: Authorization Letter – [Your Name] – U.S. Visa Collection
Dear [Embassy/Visa Collection Center Name],
I, [Your Full Name], passport number [Your Passport Number], am currently studying abroad and unable to collect my visa. I authorize [Authorized Person’s Full Name], [Authorized Person’s ID Number], to collect my U.S. visa on my behalf.
I will be returning to the U.S. on [Date] and am unable to retrieve it myself before then.
Please provide the visa to [Authorized Person’s Full Name] upon their presentation of valid identification and this authorization letter.
Thank you for your assistance.
Regards,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
Email Example: When You Have a Medical Condition
Subject: Authorization Letter – [Your Name] – U.S. Visa Collection
To Whom It May Concern,
I, [Your Full Name], with passport number [Your Passport Number], am writing to authorize [Authorized Person’s Full Name], [Authorized Person’s ID Number], to collect my U.S. visa.
Due to a medical condition, I am unable to collect the visa myself.
Please provide the visa to [Authorized Person’s Full Name] upon their presentation of valid identification and this authorization letter. A copy of my passport is enclosed.
Thank you for your understanding.
Sincerely,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
Conclusion:
Creating a Sample Authrisation Letter For Us Visa Collection is straightforward once you know the basics. The examples provided give you a good starting point, remember to customize them to fit your specific situation. Always double-check the requirements of the specific embassy or collection center, and you should be all set for a smooth visa collection process!