Need to make a change to something you already sent, like a contract or a job application? That’s where an addendum email comes in! It’s a way to officially add information to or clarify something you’ve already communicated. Knowing How To Write An Addendum Email is a super useful skill, whether you’re in school, applying for jobs, or just dealing with paperwork. This guide will walk you through the process, making it easy to create clear and effective addendum emails.
Understanding the Basics of an Addendum Email
An addendum email is a follow-up email that modifies or expands on the information in a previous email or document. Think of it as an official “update.” You might need an addendum for several reasons, such as correcting a mistake, providing missing information, or modifying terms. The goal is always to keep everything accurate and transparent. When you write an addendum, you should:
- Clearly state what you’re changing.
- Refer to the original document or email.
- Explain why you’re making the change.
This ensures that everyone involved has the most up-to-date and accurate information. It’s important to be clear and concise. Here’s a little table to help you remember the key elements:
| Element | Description |
|---|---|
| Subject Line | Clearly states “Addendum” or “Amendment.” |
| Reference | Refers to the original document or email. |
| Change | Clearly explains the new information or correction. |
| Reason | Briefly states why the change is necessary. |
Email Example: Correcting a Typo in a Job Application
Subject: Addendum – Job Application – [Your Name] – [Job Title]
Dear [Hiring Manager Name],
I am writing to add an addendum to my job application for the [Job Title] position, which I submitted on [Date].
I noticed a minor typo in the “Skills” section of my resume. I had mistakenly listed “progrnmming” instead of “programming.”
I have attached a corrected resume. I apologize for any inconvenience this may have caused.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Adding a Missing Document
Subject: Addendum – Supporting Document – [Your Name] – [Application/Contract]
Dear [Recipient Name],
This email is to serve as an addendum to my [Application/Contract] submitted on [Date].
I inadvertently omitted [Document Name] when I sent my initial submission. I have attached the document to this email for your review.
Please let me know if you require any further information.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Contact Information]
Email Example: Clarifying Payment Terms
Subject: Addendum – Contract Amendment – [Project Name] – Payment Terms
Dear [Client/Contractor Name],
This email serves as an addendum to the contract for the [Project Name] project, dated [Date].
We would like to clarify the payment terms. As agreed in our previous discussions, the final payment of [Amount] will be due [New Payment Date/Upon Completion of Milestone].
Please confirm your agreement with this amendment.
Sincerely,
[Your Name/Company Name]
Email Example: Changing a Meeting Time
Subject: Addendum – Meeting Time Change – [Meeting Subject]
Dear [Participants],
This email is an addendum to the meeting invitation sent on [Date] regarding [Meeting Subject].
Please note that the meeting time has been changed to [New Time] on [New Date]. The meeting will still take place at [Location/Online Platform].
We apologize for any inconvenience this may cause.
Please confirm your availability for the new time.
Best regards,
[Your Name]
Email Example: Providing Updated Contact Information
Subject: Addendum – Contact Information Update
Dear [Recipient Name],
This email serves as an addendum to my previous communication sent on [Date].
Please update my contact information in your records as follows:
- Email: [New Email Address]
- Phone: [New Phone Number]
My address remains the same.
Thank you for updating your records.
Sincerely,
[Your Name]
Email Example: Adding New Information to a Report
Subject: Addendum – Report – [Report Title]
Dear [Recipient Name],
This email is an addendum to the report titled “[Report Title],” which was submitted on [Date].
After further review, I would like to add the following information to the report:
[Add the new information or a brief summary of the changes. Be specific, like, “Section 3.2 now includes a new table showing…” ]
A revised version of the report is attached for your reference.
Please let me know if you have any questions.
Best regards,
[Your Name]
In conclusion, knowing how to write an effective addendum email is a valuable skill for clear and professional communication. By following these steps and using these examples, you can ensure your addendums are easy to understand and help you maintain accurate records. Always be clear, concise, and refer back to the original document. Good luck!